Chairman's Report to Annual Parish Meeting

15th April 2019


This year has seen two vacancies on the Parish Council for the whole year and despite advertising these vacancies there was only one expression of interest and this was not followed up by the resident after talking to the Parish Council. This is disappointing and means the potential to spread the work load of councillors is reduced and means things take longer to progress.

This situation looks to get worse as only five nominations were accepted by the Borough Council for the forthcoming elections in May. This will leave six vacancies though hopefully the PC will be able to co-opt three quickly.

The PC will comment on the nomination process and the need for the Borough to check nomination papers only during the working day and only for a short period of time. It isn't made easy for people who are working to put themselves forward and play a positive role in the community by being a parish councillor.


Planning has again dominated this year. As well as the normal applications for extensions, conservatories and the odd house there has been major and / or contentious applications. i.e.

Local Plan 2030. The allocation of 500 houses for Wilstead in the Local Plan 2035 was removed, as reported last year and has been maintained in the subsequent Local Plan 2030. The main reason in the period for the Local Plan was the withdrawal of the Garden Village at Colmworth. This latest Local Plan is to be reviewed by Inspectors soon and the PC needs to decide whether they want to take part and whilst supporting the Plan (and Wilstead's zero allocation) argue that Wilstead should not be a Key Rural Centre. If successful this would take the pressure off Wilstead in the next Local Plan which will have to address the implications of the Oxford – Cambridge Arc and East West Rail

Land near Whitworth Way. Following the Inspector's overruling of the planning refusal the development of the site is now well underway. There have been problems regarding deliveries and working times. There have been numerous times when the agreed Construction Management Plan has not been adhered to which has impacted on residents and put school children, going to and coming from school, at risk. There needs to be a more concise record of these breaches if the PC are to persuade the Borough bring pressure to bear on Bellway to act to prevent these breaches continuing.

Natural Burial Ground. There seems to be little progress on this proposed development other than it being put up for sale with stated 'potential for strategic development'. The PC had warned the Borough that there had been instances where permission had been given for Natural Burial Grounds only for subsequent applications for housing to be submitted. The PC should look to establish what the current situation is now the advertised sale date has past.

The Borough have told the PC that a change of use application would not be accepted and a full planning application would be needed if residential development was proposed.  The PC should get this ruling in writing.

Garages (Conversions and new build). There have be a few garage planning applications in the village where the application contains a room above. The concern is that these garages, sometimes well in front of the associated house will become residential properties. Lack of Borough resources means that they don't check that developments are built in line with the plans given planning permission and they rely on someone formally requesting an investigation.


Thanks to Mark Brooks and Linda Hiscott for their responses to all the planning applications and for Linda in collating the Parish Council's responses.


Other matters addressed by the Parish Council are commented on below. These matters are important for maintaining and where possible improving facilities and opportunities for current residents. A lot of these issues which have been addressed this year are continuations of those addressed in previous years. This reflects the reality that very little happens quickly and not at all unless there is continued attention given to issues / problems by Councillors and the Clerk. Good ideas can take a long time to come to fruition much to the frustration of the Parish Council.


Play Area

Weekly, monthly and annual inspections continue. These inspections sometimes identify issues such as the area surrounding the orbital spinner which has involved fencing off the spinner and having lengthy discussions with the installer. An inspection by the installer is planned and hopefully repairs will then make the spinner available again. Another issue which has taken up time to progress is the extension of the path from the back school gates to the Pre-school onwards to join with the Public Right of Way from Luton Rd.

Thanks to J Carroll and A Bartram for their work in keeping the Play Area safe and accessible.


Environment

Sorting out village street furniture may seem mundane but it is important that street lights work properly, benches are fit for purpose, bus shelters are cleaned and bins (litter and dog waste) are emptied. More specific issues addressed this year has been the A6 / Luton Rd junction and its visibility. There has been success in getting the road markings white lined again and the promise of moving a bollard. Unfortunately it seems that actually illuminating the junction remains a step too far for the Borough.

Thanks to R Draycott for his perseverance in dealing with sometimes reluctant providers.



Allotments, Burial Ground and Jubilee

As well as the general ongoing tasks of allotment management and tenancies, burial ground maintenance and marking out graves, grass cutting, liaison with the Jubilee Centre Management Committee there have been several one off projects undertaken. The floodlights at Jubilee have been moved to focus on the MUGA and new benches have been installed in the Burial Ground. The financing of the Jubilee Centre has also been prominent and progress is being made is seeking confirmation that having a football matchday / training evening club serving alcohol is a viable means on reducing any JC financial losses. Licensing issues seem to be the remaining hurdle though the building's insurance may well have to take account of this new use of it. The lease of the Jubilee Centre to the JCMC has been protracted initially with a lack of responses from the solicitors and then pressure of other PC issues. It is proposed that the draft lease is bought up to signing standard and then the lease registered with the Land Registry without further solicitor involvement.


It is with regret that the Youth Club proposal has not come to fruition despite the Parish Council promising to part fund it.


Thanks are due to E Benton, A Bartrum, R Draycott & G Dinner in keeping these village facilities in good condition and available to the village.


Finance and General Purposes

Certain issues such as adoption of public open spaces (Longmeadow Drive), Healthcare provision in and near Wilstead, village car park wall protection, land off Bedford Rd have dragged on with some nearer resolution but others no nearer.

One good thing was the successful involvement of the village in the planting of the new woodland off Duck End Lane. The finalisation of the associated paperwork has yet to be completed despite the agreement of the transfer to the Parish Council last July. This transfer has been caught up in other Wixams matters. Thanks are due to Gallagher and the Forest of Marston Vale for agreeing to get the planting done despite the land not yet having been transferred. Woodland tracks and another planting event are scheduled for later this year and early next year.

Another meeting with Bedfordshire CCG is planned to try and understand why healthcare provision is absent from Wilstead and Wixams and what are the plans to overcome this shortage. It had been hoped to be involved with a new technology exercise which was understood to include video link doctor consultations.


Planning

As well as the large applications previously mentioned the Planning Group have also reviewed numerous small scale planning applications for 'back garden' developments, extensions, conservatories etc and provided comments to the Borough. These are summarised in the Planning Table which is maintained on the website.

Thanks to L Hiscott and M Brooks for visiting the sites and responding to the numerous applications.


Neighbourhood Plan

The Plan is progressing with consultations expected this year and the use of a professional adviser to help in the development of the Plan.

Thanks to E Benton, L Hiscott and M Brooks for keeping the momentum of this Plan going.


New Technology

There have been several changes is this area. The PC has a new website and Councillors have new PC e-mail addresses which are being used. Broadband in now back in the Village Hall.

The web site now needs to be populated with the PC's controlling documents such as Financial Regulations, Standing Orders, Working Group Terms of Reference, List of Working Groups / PC associated organisations and their contact details, etc.


Minutes and agendas will also be put on the website (they are currently on the village website) and a link established between the two.


Perhaps the PC should consider a more formal use of social media rather than its current ad hoc use.


Thanks are due to G Dinner and M Frost for their help in introducing these 'new' technologies.


The coming year is unlikely to be less busy and the PC will have to address issue including the following: Wilstead Bypass closure and traffic diverted through the village, Jubilee Centre finances and lease, involvement in the continuing development of the Neighbourhood Plan, Local Plan 2030 inspection / enquiry, public spaces adoption (Persimmon), public spaces management (Bellway), CCTV, speed limits, play area repairs and bark renewal.


These are on top of the more run of the mill activities which look to maintain and improve where possible village facilities both large and small.


All of the above has not or will not happen without the input of people volunteering their time.


I would like to thank Borough Councillor Graeme Coombes for helping the PC in many of the Borough associated matters the PC have been involved with. Also thanks are due for his funding of several projects in the parish from his Ward Fund. Many village organisations have benefitted from this funding.


I would like to thank councillors new and old, especially the Vice Chairman Eric Benton, for all the time and effort they put in on behalf of the parish and PC.  Without this effort many of the facilities and services within the parish, which we take for granted, would gradually deteriorate and disappear.


Finally I would like to thank Lizzie Barnicoat our clerk for her continuing support and assistance. She has provided much valued advice and expertise and the PC would be much less effective and efficient without her.


N Jacobs

Chairman

Wilshamstead Parish Council


15th April 2019



WILSHAMSTEAD PARISH COUNCIL

Minutes of the Parish Council Meeting held on Monday 15th April 2019

7.30pm in the Village Hall


PRESENT: Andrew Bartram, Graeme Dinner, Richard Draycott, Eric Benton (Vice Chair), Mark Brooks, James Carroll, Nigel Jacobs (Chair), Borough Councillor Graeme Coombes and, Lizzie Barnicoat (Clerk) and three members of the public.


1.APOLOGIES FOR ABSENCE:

There were apologies for absence from Parish Councillor Marc Frost and Linda Hiscott, which were accepted.


2.DECLARATION OF LOCAL AND PECUNIARY INTERESTS:

There were no declarations of interest for this meeting.  Councillors were reminded that if they become aware of a potential conflict of interest during the meeting then they should declare it then.


3.CONFIRM MINUTES OF THE MEETING HELD ON 11th MARCH 2019

It was unanimously agreed that the March meeting minutes be signed as a true and accurate record by the Chair, once the small edits raised at the meeting had been amended.Action 4.01: Clerk

Action 3.02: Clerk To updated the February meeting finance item and then for the Chair to sign This had been completed.Action 3.02: Complete

It was noted that the minutes of the meeting may contain extracts from Working Group reports which, although presented to the meeting, may not necessarily have been discussed at the meeting. They are included in these minutes in order to capture the progress on all actions placed at previous meetings in a document which is publicly accessible.



3.TO RECEIVE PRESENTATION FROM WILSTEAD FOOTBALL CLUB:

Ian Jones gave an overview of the position of the Management Committee and how the Football Club have been considering ways in which they could support the financial viability of the Jubilee Centre.  The Club are proposing to run a licensed bar facility as fixed times around the training and matches during the football season only on a subject to demand basis.  The operating assumptions were detailed over a three year period to show the viability of the idea, as well as how it is intended to run the facility.  IJ nominated himself as the point of contact for the local community to discuss any items with regarding this.  It is expected that this would commence inline with the new football season if the Parish Council were supportive and the licensing process was detailed to all present.

The Parish Council felt there had been careful consideration by all those involved in preparing the viability case for this.  They unanimously agreed to support this idea in principle, encouraging engagement with the licensing Officers at Bedford Borough Council as well as with the community.

The Clerk offered to provide information to EB and the Football Club on the range of potential funding opportunities that are available.

Action 3.01: Clerk


4.MATTERS ARISING:

Action 6.12: Clerk To purchase a Local Council Administration Book. The book has been purchased. The Clerk to be reimbursed for the purchase cost between meeting on receipt of a copy of the receipt to evidence the purchase of the book.Action 6.12: Ongoing

Action 2.01: Clerk To receive a poster from Greensand Ridge Partnership to enable the Parish Council to circulate the information about the project more widely to the village. Still awaiting this, the Clerk to chase.

Action 2.01: Ongoing

Action 2.08: Clerk To locate the GDPR document for the Parish Council relating to the emergency plan and forward to DL.  This to be forwarded.Action 2.08: Ongoing

Given it was an annual electors meeting ahead of the election, the usual Working Group reports would be noted and published with the meeting minutes.


5. OPEN FORUM:

It was asked what feedback there had been to the previously raised question of following the gas outage what assurance is there if this happens again that there would not be an overloading to the electric supply.  As well as what considerations are there to ensure there is sufficient provision for the needs of the parish in terms of electric supply.  It was detailed that it a planning consideration when houses are built as the utility services are a statutory consultee.  It was felt it would be prudent to liaise with the Borough Council Emergency Planning Officer to ascertain if anything has been done to look at the electric capacity of Wilstead.Action 4.02: Clerk

It was asked if the new development off Whitworth Way includes electric charging points for vehicles, it was felt it does not and it is not something seen in local planning policy.  The Clerk to enquire as to the appropriate policy regarding this.Action 4.03: Clerk

It was raised if the there are any plans to continue with the resurfacing of the Whitworth Way footways which was started a few years ago, reassurance given that this is regularly pursued with the Borough Council.

It was reported that the dog bin in Hooked Lane has been vandalised and the handle removed.  The Clerk to enquire as to how much it would cost to replace the handle and or a bigger capacity dual purpose bin.

Action 4.04: Clerk

There was a request for if the Council are getting any police updates.  GD reported that at the last police priority meeting it was raised that it is disappointing to see the lack of police presence in the village which is not acceptable and offered to copy the resident into future communications with the police to see the items the Parish Council are raising.

There was a request for a dog bin along Ivy Lane, it was noted the local authority had refused this previously on the grounds the vehicle could not turn round.  It was felt it would be sensible to request a dual purpose litter bin for rubbish and dog waste given the weekly refuse vehicle can access the Lane.  The Clerk to follow up.Action 4.05: Clerk

It was asked if poppies could be placed on lampposts and if so who would need to give permission, as a way to commemorate Remembrance activities.  Once the areas have been identified if the information is shared with the Parish Council then it can be determined if they are the Council or the Borough Council's lamps.


6.REPORTS FROM REPRESENTATIVES OF ORGANISATIONS:

Parish Council work for 2018/19 – NJ had produced a detailed summary of the work of the Parish Council.  IIt was felt it would be useful to publicise the range of items the Council are involved with as a way to increase awareness and potential attract more Councillors to come forward.  NJ to edit report and it was agreed to have it published in Homewatch as a way to ensure all residents see the report.Action 4.06: NJ

The Clerk was asked to share examples of an annual report that a local parish issues annually to all parishioners.Action 4.07: Clerk

Village Hall Management Committee – it was detailed that there AGM is not until May and GD detailed that he would be stepping down from this role.  It was suggested that it would be useful to have a projector facility in the small hall as a future consideration for the Management Committee.

Action 4.08: Clerk

Wilstead Endowed Charities – report had been received on the activities over the past year.

P3 Group – report had been received on the activities over the past year.


7.PARISH COUNCIL BUSINESS TO BE TRANSACTED:

It was noted that there had been five accepted nomination papers received and those individuals have been elected uncontested.  It was discussed that for working individuals it is challenging to hand a completed nomination form in, in person and could the local authority be asked to consider one day with a later time slot and/or a Saturday morning to make it more accessible.

Action 4.09: Clerk

The Clerk reported notification via letter that the Council would be receiving a CIL payment of £51k from the Whitworth Way development and £6k from a development in Dane Lane.  The Clerk to alert the Borough Council to their error with the Dane Lane payment, as it was felt this is the Borough's error that they need to amend accordingly.  The Clerk to also alert Wixams Parish Council as well.Action 4.10: Clerk

Following recent communications with Bellway it was agreed to publish the proposed timescales of works they had issued to the Parish Council in the next Homewatch article.Action 4.11: Clerk

It was discussed how best to communicate local concerns over the Bellway development appropriately, the Clerk was asked to liaise with the local authority and feedback for this matter and a domestic application.Action 4.12: Clerk

It was agreed to look at the area under the metal climber and to research potential alternative safety surfaces, quotes to be obtained.

Action 4.13: AB

It was noted the contractors for the Orbit spinner are visiting the site week commencing 22nd April to discuss the issue with the surface.

It was agreed that a Ward Fund application to be made for half the cost of the purchase price for the bench to be located at Northwood Lane.

Action 4.14: Clerk

The Working Group reports for the Environment, Finance and General Purposes, Allotments, Burial Ground and Grass Cutting reports had been prepared for the meeting and were circulated to all Councillors.

GC was thanked for this support over the last four years and it was noted that there was no information on the Ward Fund level of funding for 2019/20 to date.


8.   FINANCE:

(i)Payment of accounts:

Barnicoat LtdClerking service March   £1039.99

Eon UK LtdStreet lighting energy charges£242.11

Andy Muskett LtdMUGA lighting work£9924.00

Webmate Website hosting£82.80


Payments made out of meeting

PlusNet Telephone and broadband £29.92


The Council resolved to pay the above cheques at the meeting.


(ii) Financial spreadsheet 2018/19

This has been circulated to all Councillors and all is inline, it was noted, to the end of March.

The Clerk had circulated the draft year end accounts and full supporting documents to all Councillors.  This enables the accounts to be able to be sent to the internal auditors.


(iii) External audit update

The Clerk had issued the supporting documentation to Councillors and the accounts would now be sent to the internal auditor.Action 4.14: Clerk


9.    CORRESPONDENCE AND INFORMATION RECEIVED:

The correspondence list had been circulated.


Below are the Council matters which will be addressed at the next meeting.

i) POLICE

The Clerk had continued to circulate the monthly crime statistics.  

Action 10.03: Clerk To ascertain what approaches the Police are taking to control and prevent crime in the parish. The Clerk had sent an enquiry to PC Norris and is awaiting feedback.  Following the change in Officer allocated to the area, the Clerk had sent the request through to PC Jones and is still awaiting feedback.Action 10:03: Ongoing


ii) BOROUGH COUNCILLOR

Action 1.06: Clerk To make an application for a new bench in 2019/20 financial year through the Ward Fund This would be on hold till April.

Action 1.06: Ongoing

Action 2.05: GC To clarify with the local authority the chain of communications during such an incident and who tells Cadent there is an emergency plan in place in the parish GC had sought feedback from the local authority, the latest update regarding the Emergency Plan feedback from the recent gas outage was that the local authority did not inform Cadent it appears that there was an emergency plan in place for Wilstead.  This is why DL was not notified and therefore liaison is ongoing with the emergency support organisations to see what feedback there is from their perspective.  GC is awaiting a more substantive response from the Borough Council Officer that is responsible for these matters.  It was noted that the village emergency plan will be updated accordingly on reflection of the event.

Action 2.05: Ongoing

Action 2.07: GC To clarify what is the out of hours number for the community to alert the local authority to such an issue should it arise again. This is ongoing as part of GC's communication. Action 2.07: Ongoing

It was noted the local authority were proposing to remove some trees by 49 and 51 Whitworth Way, the Councillors agreed with this, and the Clerk to feedback agreement with this.Action 3.03: Clerk


iii) PLAY AREA:

Action 11.09: PAWG To understand the level of work required which would then inform the budget for 2019/20 following the recent play area inspection.  This is being looked into and CPM Playgrounds are being liaised with to assess the bark situation.The surface under the spinner has shrunk back again so AB is monitoring.The latest update was regarding the shrunk surface is that the contractor is aware of the need for the surface to be repaired and liaisons remain ongoing.Action 11.09: Ongoing

Action 4.06: AB To monitor the grass spotted growing through the bonded material surface. This is being monitored and AB updated that the recommendation from Playdale was to pull the grass up through the matting.  There was a discussion on whether weed killer would be a more appropriate deterrent, being mindful of the special rules around weed killer in public places.  A R Worboys have a licence for this work so it was felt best to consider this as a new option to explore.  AB reported at the meeting that liaisons with the manufacturer continue and they have also suggested it can be scraped out. It was agreed to put this action on hold until there is a frost to see if this kills off the grass growing through.  Given weather conditions at present it was felt this will not be looked at till the New Year due to the lack of frost.  AB updated that the grass is slowly dying back, but it is being monitored.  Action 4.06: On Hold

Action 4.06B PAWG To loosen the bark at the play area and then if required top up the material once the area has dried up.  This is ongoing and it was noted that this presents no immediate risk.  It was suggested that a useful way to approach the work needed to the bark would be to have a Working Party to help loosen the bark. It was also felt following the recent play area inspection that a potential approach be looked at as part of Action 11.09 as well.  JC confirmed the bark will be rotovated first.Action 4.06B Ongoing

It was felt it would be useful to have a working party approach to help loosen the bark so a potential date for this to be agreed and then given to the Clerk for circulation through the Homewatch.Action 3.04: PAWG/Clerk

It was unanimously agreed to award the contract for the extension to the footway work to Harton Civil Engineering, AB to contact them.Action 3.05: AB


iii) ENVIRONMENT

There continues to be the regular reporting to the Borough of the highways and street light repairs needed in the parish.  

Action 11.11: Clerk To ask Borough Officers Daryl Hall/Iain Booth if the Parish Council concrete street lights would be adopted by the local authority. This request had been send to the Officers, awaiting response.  It was noted that given it had been estimated to be a cost of £700 for the structure test, there needed to be clarity on if this is the cost for one or the cost for all, given there are eleven in total.  The structural tests have to be carried out by a qualified engineer which it has been ascertained the Parish Council contractor is not.  Therefore the Parish Council would also have to find a recommended contractor to undertake the structure test.  It was felt it would be helpful to have a face to face meeting with the relevant Officer to ascertain how best to proceed with this.Action 11.11: Ongoing

Action 1.10: RD To monitor the bench contractor who has confirmed they will review the benches once the weather has dried out, to ascertain the best material to use.  RD confirmed this will done in April time.

Action 1.10: Ongoing

The supporting Working Group report was approved for publication.


iv) ALLOTMENTS, BURIAL GROUND, JUBILEE CENTRE AND GRASS CUTTING:

Action 2.13: EB To resite the bench in the burial ground to Northwood Lane so the plaque could be added This is in progress. Action 2.13: Ongoing

Action 2.14: EB To arrange for a new bench then to be purchased for the purpose of the memorials, with it being agreed the Ward Fund application would be for half the cost of a new bench for the Burial Ground and the full cost of the reinstallation of the bench to be moved The new bench had arrived and the family will be installing the bench and then removing the existing bench to enable this to be relocated to Northwood Lane.

Action 2.14: Ongoing

EB was asked to check the date of the MUGA lighting work so this could be promoted through a future Homewatch.Action 3.06: EB/Clerk

The supporting Working Group report was approved for publication.


v)  FINANCE AND GENERAL PURPOSES:

Action 10.11A (17) NJ To ascertain whether Persimmon will agree to the staggered release of the Section 106 monies.   There had been a site meeting in December 2017 with the appropriate Director to discuss a number of different aspects of the site.  Persimmon have sought clarification of the staggered payments proposed by the Parish Council, with the Parish Council calculating the cost of the missing equipment items they would wish to see in place prior to any adoption. This had been forwarded to Persimmon and several requests have been made to Persimmon to discuss these with, so far, no success.  There had been three further requests sent to Persimmon who had not responded and noted a resident has sent a request to remove some trees from the public open space area.  This had been forwarded to Persimmon as well, who have finally responded regarding this agreeing to the removal of trees if the Parish Council agree given they will take on the open spaces.  Action 10.11A (17) Ongoing

The Clerk to respond to the resident confirming agreement of the removal of the trees.Action 3.07: Clerk

Action 7.13: Clerk  To send a letter to the Post Office encouraging them to park their vehicles backed up to the hedge once boundary measures are in place to protect the Village Car Park wall. This was on hold until the measures could be secured.  Action 7.13: On Hold

Action 2.16: Clerk To source quotation for the works to the Village Car Park, more than one quotation for the work would be required, MB asked not to be included.  Once quotes have been sourced for the concrete posts to be permanently fixed to the ground an application to be made to the Community Chest fund.Action 2.16: Ongoing

Action 4.19: Clerk To start work on the NALC new Standing Orders This work is ongoing. EB offered to help with this and had commenced this review, it was noted the use of company services needs to be reflected in the revised NALC model document, which EB had done.  All present agreed to review the final updated document, though it was agreed in principle.  The document had been circulated and Councillors were reminded to have a look over.

Action 4.19: Ongoing

Action 4.10: F & GP WG To sign the Jubilee Centre lease given the length of time that has now passed and the lack of response from the solicitors and to be registered with the Land Registry.  The lease just needs a few small changes made to it which will be done by the Parish Council, then to be sent back to the solicitor for them to register with the Land Registry. For several months now priority has been given to other PC work.Action 4.10 : Ongoing

Action 4.13: F & GP WG To follow up the actions from the meeting when Councillors met representatives of the Bedfordshire Clinical Commissioning Group on 20th March The actions were being worked through though it is proving difficult to extract responses from Beds CCG and local practices. This had recently been followed up but no response had been received.Action 4.13: Ongoing

NJ and the Clerk were awaiting feedback from the meeting with Claire Pick to enable the Parish Council to pursue the transfer of this land off Bedford Road with Bedford Borough.Action 3.08: Clerk

Action 10.09: F & GP WG To sign the woodland transfer documents. The approval of the Parish Council had been given to sign the woodland transfer documents with Gallaghers.  It had been agreed to sign this document off between meetings following a review of the document on behalf of the Parish Council by the Borough Council legal Officers.  This was to ensure this matter continues to progress. A maintenance period of 25 years with the Marston Vale was unanimously agreed as being acceptable to the Parish Council.  The communications remain ongoing on this and the Parish Council will sign as soon as the final document has been received.Action 10.09: Ongoing

Action 10.17: F & GP WG To respond to the external audit report outlining the detailed work done previously on the item raised and to highlight the written approval the Parish Council have from HMRC.  The letter had been drafted BY NJ, EB to review, then if agreeable the Clerk to send.Action 10.17: Ongoing

Action 10.18: All To sign into the newly created council email addresses.  It was noted that all Councillors are up and running on their new Parish Council email addresses. The Clerk remains the only person yet to migrate, even after numerous efforts to do so.  AB offered assistance with this and to resend the information to the Clerk.  Progress has been made and the Clerk is working on a full migration to the new email address.Action 10.18: Ongoing

2.02: Clerk To ascertain what stage the local authority need to give their permission for the use of highways land potentially to site a pole where the CCTV may be mounted The Clerk was seeking to speak to Andy Prigmore directly regarding this.2.02: Ongoing

The Clerk was tasked with when speaking to Andy Prigmore to enquire as to who else at the local authority needs to give permission or be notified of the Parish Council's intention to proceed with cameras, following the departure of the last Anti Social Behaviour Officer the Parish Council were liaising with. In addition to confirming how long the A6 diversion route will be in place, and the expected timescale of the works so this information could be detailed in the next Homewatch.  There also had been the potential for average speed cameras to be installed during the A6 works given the length they are expected to take.  The Clerk to make enquiries and feedback.

Action 3.09: Clerk

The supporting Working Group report was approved for publication.


vi)  PLANNING

Following the feedback from the Parish Council to the construction management plan document, the local authority had asked for the timings of the vehicle movements to site to be adjusted.  The latest communication suggested this has been updated, and once this had been confirmed a further update to be placed in Homewatch.Action 3.10: Clerk

Action 2.21: Clerk To check the original and most recent planning applications concerning a site in Cotton End Road These documents have been looked out.Action 2.21: Ongoing

Action 2.22: LH/Clerk To respond to the recent Tree Preservation Order application The Clerk to check that the comments clearly stated the need for other nearby vegetation to be cleared up.Action 2.22: Ongoing


vii) NEIGHBOURHOOD PLAN

No items.


10. FUTURE AGENDA ITEMS:

Matters as arisen and it was noted there would be an invoice from the Jubilee Centre for the use of the facility for a recent memorial service and the idea of a memorial bench at the Jubilee Centre was also agreed in principle by the Parish Council.

  

The Chair closed the meeting at 9.20pm.